Prime 7 OnPay Rivals and Alternate options for 2023

OnPay’s industry-specific payroll plans, easy flat charge, complete options and restricted further charges make it a high payroll software program selection for home employers within the U.S. Nevertheless, if OnPay’s options, costs or plans aren’t supreme for your small business, loads of OnPay alternate options might meet your wants as a substitute.

Gusto is the very best OnPay various for small companies that love OnPay’s pricing and options however want extra scalable plans. However when you aren’t pleased with both OnPay or Gusto, one of many OnPay opponents we overview under could possibly be a strong match.

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Prime OnPay opponents and alternate options: Comparability desk

Plan and pricing info updated as of 9/21/2023.

Prime opponents

Whereas OnPay and its opponents differ by way of pricing, plans, use circumstances, professionals and cons, they’ve a number of payroll options in widespread, together with these:

  • Full-service payroll with complete payroll tax administration.
  • Computerized direct deposit.
  • Worker self-service portals.
  • Integration with a number of accounting software program packages.
  • Entry to optionally available worker advantages and staff’ compensation insurance coverage.
  • Worker advantages administration.

Gusto: Greatest total OnPay various

Gusto logo
Picture: Gusto

Our star score: 4.6 stars out of 5

Gusto and OnPay are two of the very best, hottest payroll solutions for businesses in any {industry} and of any dimension. They’re additionally extremely comparable, which may make it arduous to decide on one payroll program over the opposite.

As an illustration, OnPay and Gusto have the identical beginning value, complete suite of payroll options, onboarding instruments and fee-free advantages integration. The 2 payroll programs additionally share a few of the similar limitations: As an illustration, neither one gives an employer-facing payroll app, although each websites are optimized for cell.

Nevertheless, Gusto has some standout options that OnPay lacks:

  • World contractor funds (accessible for a further charge).
  • Three plans (in comparison with OnPay’s single plan) for optimum scalability.
  • Gusto Pockets app for workers, which incorporates debit card entry and budgeting instruments.
  • Constructed-in time monitoring (with the 2 costlier plans solely).

Learn our Gusto review for a extra in-depth exploration of Gusto’s options, professionals and cons.

Gusto’s plans and pricing

Gusto begins at $40 per 30 days plus $6 per worker or contractor paid per 30 days.

From there, Gusto has two different plans constructed for midsize and massive companies with a bigger workforce:

  • Gusto Plus: $80 per 30 days + $12 per particular person paid. Consists of PTO coverage creation and administration, multi-state tax submitting, efficiency evaluations and worker surveys.
  • Gusto Premium: Customized quotes solely. Consists of expanded HR options, reminiscent of compliance alerts and HR library entry.

Gusto’s professionals and cons

Gusto professionalsGusto cons
  • Full suite of complete payroll options.
  • Native integration with common accounting instruments.
  • Three plans for elevated scalability.
  • Free account setup.
  • Well being advantages in 37 states solely.
  • Restricted HR options with all however the most costly plan.
  • 4-day direct deposit with most cost-effective plan.
  • Further charges for time monitoring and HR assist.
  • Select Gusto over OnPay if . . .

    • You’re pleased with OnPay’s pricing, however you need the choice to scale as much as larger plans as your organization grows.
    • You pay worldwide contractors, not simply home staff.
    • You need extra built-in integration choices than what OnPay gives.

    However, keep on with OnPay over Gusto in order for you healthcare choices in all 50 states, free multi-state payroll, free wage garnishment and free HR library entry.

    Paychex: Greatest small-business various

    The Paychex logo.
    Picture: Paychex

    Our star score: 4.0 stars out of 5

    Paychex is without doubt one of the nation’s oldest, most established payroll manufacturers. Its on-line payroll resolution, Paychex Flex, allows small, midsize and huge companies to course of payroll in home. Its PEO solution, Paychex PEO, is an outsourced various for small companies that would favor to let one other firm sort out time-consuming HR and payroll duties.

    Like OnPay, Paychex Flex’s base plan consists of entry to an HR useful resource library with templates and pointers for creating legally compliant HR insurance policies. Paychex’s higher-tier plans add personnel administration options you possibly can’t get with OnPay, together with a studying administration system, an applicant monitoring system, job costing instruments and an worker handbook builder.

    Learn our Paychex review to be taught extra.

    Paychex’s plans and pricing

    Paychex’s lowest-tier plan, Paychex Necessities, begins at $39 a month plus $5 per particular person paid per 30 days.

    Paychex additionally has two different plans, each with customized pricing solely:

    • Paychex Choose: Provides a studying administration system to Paychex Necessities’ payroll instruments.
    • Paychex Professional: Provides a wide range of HR and HCM options, together with an worker handbook builder, staff’ compensation insurance coverage integration and common ledger integration.

    Paychex additionally fees further charges for key payroll companies that many different suppliers, together with OnPay, bundle into their base month-to-month value:

    • Basic ledger integration (included free with Paychex Professional solely).
    • State unemployment insurance coverage tax administration.
    • Time and attendance monitoring.

    Paychex’s professionals and cons

    Paychex professionalsPaychex cons
  • A number of scalable plans.
  • Glorious employer-facing cell app.
  • Implausible HR useful resource library.
  • Thorough HCM add-ons.
  • Extra charge for advantages integration.
  • Extra charge for common ledger stories.
  • Extra charge for time monitoring.
  • Restricted clear pricing.
  • Select Paychex over OnPay if . . .

    • You need HCM-level options scalable for small and midsize companies.
    • You typically run payroll on the go utilizing your cell gadget.
    • You need the choice so as to add a world payroll service to your current payroll plan.

    Persist with OnPay when you’re on the lookout for reasonably priced, complete payroll and HR software, not a larger-scale human capital administration program.

    Rippling: Greatest for enterprise development

    The Rippling logo.
    Picture: Rippling

    Our star score: 4.3 stars out of 5

    Though Rippling and OnPay supply the identical common payroll features, every firm takes a really completely different method to in-house enterprise payroll software program.

    OnPay is a extra conventional, streamlined payroll software program service that bundles payroll with HR, advantages and a few time-tracking instruments. In distinction, Rippling is a full workforce administration resolution that permits you to deal with payroll, IT, HR, HCM and monetary duties on one unified platform (Rippling Unity).

    Whether or not you select to make use of Rippling Payroll as a standalone payroll product or as a part of a extra complete enterprise software program resolution, you’ll get options like automated payroll runs, full-service tax administration and pre-built, exportable payroll stories. For essentially the most half, you’ll get these similar options with OnPay — however at a extra reasonably priced per-user charge of $6 per consumer per 30 days (in comparison with Rippling’s $8 charge).

    However in distinction to OnPay, Rippling gives modules that go far past payroll, together with:

    • Expense monitoring.
    • Distant gadget administration.
    • Applicant monitoring.
    • Studying administration.
    • Complete analytics.
    • Compensation administration.

    And if there’s a enterprise software program resolution you don’t see on the checklist above, there’s a very good likelihood Rippling gives it too. With Rippling, companies can automate practically each important enterprise administration job on the identical working system.

    Learn our Rippling review to be taught extra.

    Rippling’s plans and pricing

    Rippling Payroll begins $8 per consumer per 30 days plus a customized month-to-month base charge.

    Since Rippling’s shoppers create customized plans that embody solely the modules they need, Rippling gives customized pricing tailor-made to every enterprise’s wants. Consequently, aside from its per-payee payroll charge, Rippling doesn’t checklist its pricing on-line.

    Most Rippling modules price a per-user charge, although some price a flat month-to-month or annual charge. Contact Rippling on to be taught extra.

    Rippling’s professionals and cons

    Rippling professionalsRippling cons
  • Extraordinarily customizable enterprise software program.
  • Complete workforce administration system.
  • Over 500 third-party integrations.
  • Position-based payroll permissions and workflows.
  • Preferrred for small companies and enterprises alike.
  • Doubtlessly excessive studying curve for brand new customers.
  • Frequent updates with little advance warning.
  • Extra charge for advantages administration.
  • Above-average entry-level consumer charge.
  • Select Rippling over OnPay if . . .

    • You need a fully customizable enterprise software program system, not a single-plan payroll software program resolution.
    • You need world payroll, HR, IT, finance, time monitoring and efficiency administration instruments on the identical platform as a substitute of buying every service individually.
    • You need software program that works simply as properly for processing small-business payroll as enterprise-level payroll.

    Nevertheless, OnPay is a greater payroll resolution than Rippling for small companies that need uncomplicated all-in-one payroll, HR and time-tracking at an easy charge.

    Rippling is presently providing a one-month free subscription to TechRepublic readers solely. Observe the hyperlink under to subscribe.

    ADP RUN: Greatest HR featurs

    ADP RUN logo
    Picture: RUN Powered by ADP

    Our star score: 4.4 stars out of 5

    ADP’s small-business payroll service, ADP RUN, gives many of the similar payroll instruments as OnPay, from automated payroll runs to automated direct deposit. ADP additionally gives worker well being advantages in all 50 states, optionally available retirement plans and staff’ compensation insurance coverage, although integrating every profit prices a further charge.

    However RUN Powered by ADP actually stands out with its complete human useful resource instruments, that are included with its two highest-tier plans.

    ADP RUN’s fundamental payroll plans embody some HR options, reminiscent of background checks (which OnPay doesn’t supply) and worker onboarding (which OnPay does), and its payroll and HR plans embody instruments like the next:

    • Wage benchmarking.
    • HR knowledge monitoring and superior reporting.
    • Devoted HR assist by way of cellphone and electronic mail.

    ADP’s top-tier plan additionally provides a studying administration system, applicant monitoring system, worker handbook setup wizard and sexual harassment prevention coaching — none of which you may get with OnPay (or another suppliers on our checklist aside from Paychex).

    Learn our RUN by ADP review to be taught extra.

    ADP RUN’s plans and pricing

    RUN Powered by ADP has customized pricing solely.

    ADP RUN does have 4 plans in comparison with OnPay’s single, flat-rate plan. Whereas ADP doesn’t checklist pricing, it does supply detailed descriptions of every plan’s options:

    • Important Payroll: Consists of full-service payroll options, direct deposit and fundamental onboarding.
    • Enhanced Payroll: Provides state unemployment insurance coverage administration, labor legislation posters and ZipRecruiter entry.
    • Full Payroll: Provides entry to HR varieties, paperwork, templates and trainings.
    • HR Professional: Provides ATS, LMS, worker handbook and high-level buyer assist.

    ADP RUN’s plans include a three-month free trial. Contact ADP on to schedule a personalized demo and get a quote.

    ADP RUN’s professionals and cons

    ADP RUN professionalsADP RUN cons
  • Thorough automation for many payroll options.
  • Effectively-reviewed cell payroll app.
  • As much as three months free.
  • Complete HR options with higher-tier plans.
  • Pricier resolution than many opponents.
  • Extra charge for time-tracking integration.
  • Extra charge for year-end W-2 and 1099 type submitting.
  • Poor customer support evaluations.
  • Select RUN Powered by ADP over OnPay if . . .

    • You need to add complete, HCM-style HR instruments as your organization grows.
    • You need your staff to have entry to a mobile payroll app.
    • You need payroll software program that integrates with a whole bunch of third-party merchandise.

    Nevertheless, OnPay is a greater payroll resolution than Rippling for small companies that need uncomplicated all-in-one payroll, HR and time-tracking at an easy charge.

    Papaya World: Greatest for worldwide payroll

    The Papaya Global logo.
    Picture: Papaya World

    Our star score: 4.2 stars out of 5

    Papaya World’s international PEO resolution tackles HR and payroll for multinational companies. Not like OnPay, which gives home payroll options for U.S.-based companies solely, Papaya World helps payroll and well being advantages in additional than 160 international locations.

    Together with enabling world payroll, Papaya World helps worldwide companies rent and onboard staff. Its on-the-ground compliance consultants can help with advanced authorized points like worker relocation, immigration and fairness advantages in dozens of nations.

    It’s value noting that Papaya World doesn’t have many HR instruments (which is pretty typical of worldwide payroll companies). Whereas Papaya integrates with BambooHR, it doesn’t produce other built-in integrations, although it does permit for customized API builds.

    Learn our Papaya Global review to be taught extra.

    Papaya World’s plans and pricing

    Papaya World’s payroll platform licensing device begins at $3 per worker paid per 30 days.

    Papaya has a variety of instruments and companies that go well with a wide range of enterprise sizes, wants and budgets:

    • Full-service payroll: Begins at $12 per worker paid per 30 days.
    • Funds as a service: Begins at $3 per worker paid per 30 days.
    • Worldwide contractor administration: Begins at $2 per contractor paid per 30 days.
    • Employer of document service: Begins at $650 per worker paid per 30 days.

    Papaya World’s professionals and cons

    Papaya World professionalsPapaya World cons
  • Worldwide payroll processing in 160+ international locations.
  • Aggressive worker advantages.
  • Quick fee processing in native currencies.
  • No employer-facing payroll app.
  • Pricier EOR resolution than some opponents.
  • Restricted HR instruments.
  • Select Papaya World over OnPay if . . .

    • You want worldwide payroll assist for each contractors and staff.
    • You need the choice so as to add aggressive worker advantages internationally.
    • You want your present payroll system however need to increase it to extra international locations.

    OnPay would possibly work higher for you than Papaya World when you want home payroll solely. Nevertheless, since OnPay doesn’t assist world payroll processing, it gained’t work for multinational enterprises.

    QuickBooks Payroll: Greatest for QuickBooks On-line customers

    The QuickBooks logo.
    Picture: QuickBooks

    Our star score: 4.1 stars out of 5

    QuickBooks Online is without doubt one of the world’s foremost accounting software program instruments. It’s utilized by thousands and thousands of companies around the globe, and if yours is one in all them, QuickBooks Payroll is a logical add-on.

    Most significantly, when you’re already accustomed to the QuickBooks On-line consumer interface, QuickBooks On-line Payroll could have a comparatively low studying curve. Consequently, it’s a very good choice for brand new employers who already use QuickBooks On-line and don’t need to take care of studying a brand new software program program whereas getting used to sophisticated payroll processes.

    However when you don’t use QuickBooks On-line, QuickBooks Payroll doesn’t have fairly as many advantages, which might make OnPay payroll a greater match. Whereas QuickBooks Payroll’s most cost-effective plan is simply $5 extra per 30 days in comparison with OnPay and Gusto, it has far fewer HR instruments, third-party integrations and add-on charges.

    Learn our QuickBooks Online Payroll review to be taught extra.

    QuickBooks Payroll’s plans and pricing

    QuickBooks Payroll’s most cost-effective plan, Core, begins at $45 per 30 days plus $6 per particular person paid per 30 days.

    QuickBooks has two further plans with various ranges of buyer assist and kinds of HR companies:

    • QuickBooks Payroll Premium: $80 per 30 days + $8 per particular person paid per 30 days. Consists of automated payroll processing, time monitoring and 24/7 customer support.
    • QuickBooks Payroll Elite: $125 per 30 days + $10 per particular person paid per 30 days. Provides devoted HR assist.

    With each QuickBooks On-line Payroll plan, new clients can select between three free months and 50% off for 30 days.

    QuickBooks Payroll’s professionals and cons

    QuickBooks Payroll professionalsQuickBooks Payroll cons
  • Computerized payroll processing.
  • Easy QuickBooks On-line integration.
  • Non-compulsory worker well being advantages add-on.
  • Employees’ compensation insurance coverage.
  • Restricted third-party integrations.
  • Extra charge for time-tracking with most cost-effective plan.
  • Far fewer HR instruments than most opponents.
  • Select QuickBooks Payroll over OnPay if . . .

    • You presently use Intuit QuickBooks On-line and like its interface, consumer expertise and customer support.
    • You need high-quality worker well being profit choices.
    • You need a payroll supplier with a number of scalable plans.

    Think about OnPay over QuickBooks Payroll in order for you a relatively complete, absolutely built-in HR and payroll software program resolution.

    SurePayroll: Least expensive OnPay various

    The SurePayroll logo.
    Picture: SurePayroll

    Our star score: 4.7 stars out of 5

    Other than Paychex (which owns SurePayroll), SurePayroll is the one OnPay competitor on our checklist with cheaper payroll plans than OnPay.

    Whereas SurePayroll doesn’t have the multiplan flexibility of Gusto or QuickBooks Payroll, it does give clients two payroll choices to select from: A less expensive self-service plan, which leaves tax duties as much as enterprise house owners, and a full-service payroll plan with tax administration. And although SurePayroll has fewer HR instruments than OnPay (and some extra charges, reminiscent of multi-state tax submitting), it has the identical important payroll options you’d get from any payroll software program supplier — however at a a lot decrease price.

    SurePayroll additionally has well-reviewed apps for each employers and staff, a slew of PEO-quality advantages (via Paychex) and a number of time-tracking integrations.

    In brief, when you’re a budget-conscious small-business proprietor who solely just lately began operating payroll, SurePayroll is essentially the most cost-effective OnPay various.

    Learn our SurePayroll review to be taught extra.

    SurePayroll’s plans and pricing

    SurePayroll Self-Service Payroll prices $19.99 per 30 days plus $4 per worker.

    Self-service payroll consists of paycheck calculation and two-day direct deposit, however it leaves the precise payroll tax submitting as much as you.

    SurePayroll’s full-service plan prices $29.99 per 30 days plus $5 per worker. It provides automated payroll tax filing, together with end-of-year tax type preparation.

    SurePayroll’s professionals and cons

    SurePayroll professionalsSurePayroll cons
  • Inexpensive payroll plans.
  • Excessive-quality worker advantages.
  • Simple time-tracking integration.
  • HR library entry.
  • Restricted scalability.
  • No 24/7 customer support choice.
  • Time monitoring accessible via integrations solely.
  • Select SurePayroll over OnPay if . . .

    • You need an much more reasonably priced payroll resolution.
    • You don’t want greater than HR fundamentals along with your payroll software program.
    • You worth ease of use, accessibility and high-quality customer support.

    Go for OnPay over SurePayroll in order for you payroll software program that provides free multi-state payroll and extra complete small-business HR instruments.

    Is OnPay value it?

    The OnPay logo.
    Picture: OnPay

    Our star score: 4.6 stars out of 5

    OnPay constantly ranks as one of many best payroll providers for small and midsize companies. Together with offering absolutely automated, full-service payroll, OnPay consists of extra HR options with fewer further charges than practically another supplier.

    As an illustration, OnPay’s single plan consists of the next:

    • PTO administration, together with customized coverage creation and accrual monitoring.
    • HR useful resource library entry.
    • Compliance audits.
    • Automated self-service onboarding for brand new staff.
    • Free payroll account migration and setup.
    • Wage garnishment.
    • State and federal unemployment insurance coverage administration.

    In distinction, Gusto restricts compliance audits to its highest-tier plan. Paychex Flex consists of state unemployment insurance coverage withholding as an add-on charge for all however its most costly plan. And QuickBooks Payroll doesn’t supply time-tracking with PTO administration with its most cost-effective plan.

    Plus, OnPay has industry-specific payroll plans for farming, manufacturing and restaurant companies in addition to nonprofits and churches.

    Study extra about OnPay by studying our extra complete OnPay review.

    OnPay’s plans and pricing

    OnPay’s single, all-inclusive plan prices $40 a month plus $6 per worker or contractor paid per 30 days.

    Since OnPay fees a single flat charge, its month-to-month price is set solely by the variety of staff or contractors you pay. Whereas this makes OnPay much less scalable than payroll suppliers with a number of plans like QuickBooks Payroll, it does imply you don’t need to pay further for important HR companies that many payroll suppliers prohibit to their pricier mid-tier plans.

    OnPay’s professionals and cons

    OnPay professionalsOnPay cons
  • One flat charge with no hidden charges.
  • Free multi-state payroll.
  • No integration charge for worker advantages.
  • PTO monitoring and coverage creation.
  • Free white-glove setup.
  • Business-specific payroll plans.
  • No cell payroll app.
  • Restricted scalability.
  • Fewer HR options than some opponents.
  • No built-in time monitoring.
  • Select OnPay over an OnPay competitor if . . .

    • You’re a brand new employer on the lookout for user-friendly software program with a low studying curve.
    • You need to file payroll taxes in a number of states as affordably as potential.
    • You need payroll-first software program with glorious worker advantages and a handful of helpful HR instruments and assets.


    Do you want an OnPay various?

    It’s arduous to go unsuitable with a payroll software program product as user-friendly and complete as OnPay, however it isn’t the correct payroll resolution for each enterprise. For those who’re within the strategy of choosing payroll software aside from OnPay, we advocate contemplating these high payroll alternate options:

    • Gusto’s three plans make it a extra scalable resolution than OnPay, as do its distinctive add-on options like worldwide contractor payroll.
    • Paychex Flex has a implausible HR library and a supremely user-friendly payroll app for on-the-go employers.
    • Rippling’s scalable enterprise software program resolution that helps all the things from payroll to tech administration on the identical platform.
    • ADP RUN’s absolutely automated payroll service consists of a formidable suite of HCM-level HR instruments.
    • Papaya World’s reasonably priced worldwide payroll plans facilitate hiring, paying and onboarding staff and contractors around the globe.
    • QuickBooks Payroll syncs completely with QuickBooks On-line for simpler bookkeeping.
    • SurePayroll’s low-cost payroll plans don’t sacrifice options or high quality within the title of affordability.

    Most of our high OnPay opponents (plus OnPay itself) supply free trials. We advocate taking any payroll software program that pursuits you out for a spin so you will discover out if it truly is the very best payroll service for you earlier than you decide to a plan.

    Our methodology

    We depend on an inner algorithm to calculate star scores, that are primarily based on elements like pricing info, scalability, customer support choices, ease of use, ease of analysis and total options. Study extra about how we overview payroll software program and derive star scores on our payroll software review methodology web page.

    To determine which high OnPay alternate options to overview for this piece, we thought of payroll software program with payroll options, HR instruments, use circumstances and pricing info much like OnPay’s. We do our greatest to safe hands-on testing for each software program product we overview.
    We additionally view demos, learn product specs, converse with gross sales representatives (when potential) and seek the advice of verified third-party evaluations as a part of our analysis course of.

    Additionally See: The Top Gusto Competitors and Alternatives (TechRepublic)

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