How one can Set Up and Use Microsoft OneDrive on a Mac

Learn to reap the benefits of the file storage options of OneDrive in your Mac and collaborate with recordsdata shared throughout platforms.

Firms use Microsoft OneDrive to handle file shares throughout areas and customers and provides workforce members the flexibility to collaborate extra successfully throughout a number of platforms resembling Home windows, iOS, iPadOS, Android and macOS. Most organizations steeped within the Microsoft ecosystem select OneDrive as a result of it really works so properly with Office 365 and Home windows.

For a lot of enterprise customers, OneDrive is constructed into Windows 11 and out there by default, however on Macs, there are some steps you’ll have to take to rise up and operating with OneDrive. We’ll stroll by way of these on this article and get OneDrive working within the Finder, so you may collaborate with different OneDrive customers and simply retailer your paperwork within the cloud.

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Creating an account and downloading OneDrive

Step one to organising OneDrive is getting an account. In case your group makes use of OneDrive for Enterprise, use your present work e-mail login and it’s best to have entry to the required account.

PREMIUM: OneDrive Cloud Usage Policy.

Should you’re utilizing OneDrive for private use, you’ll have to create an account by heading to the Microsoft OneDrive web page and signing up without spending a dime — the free model provides you 5GB of cloud storage. Upon getting an account, obtain the software program and arrange the app on the Mac.

With account credentials in hand, obtain the OneDrive app for Mac. The simplest solution to get OneDrive is that if your group permits the Mac App Retailer; you may go to the OneDrive page on the Mac App Store and obtain and set up the app with one click on.

One other solution to obtain and set up the app is by visiting the OneDrive download page and clicking Obtain. Remember to go to this web page in your Mac, so it downloads for the right platform.

Establishing OneDrive on Mac

When you’ve downloaded the software program, open the installer out of your Downloads folder — named OneDrive.pkg — and comply with alongside within the OneDrive installer (Determine A).

SEE: Keep away from these common mistakes when running OneDrive on Apple devices.

Determine A

When set up through the installer, OneDrive will be available to all users of the Mac.
When arrange by way of the installer, OneDrive will likely be out there to all customers of the Mac. Picture: Cory Bohon/TechRepublic

After putting in the software program, you’ll see a OneDrive icon within the Purposes folder in your Mac. Double-click to open the app. On the first display screen within the Set Up OneDrive program (Determine B), enter your account’s e-mail deal with and click on the Signal In button.

Determine B

Enter your email and continue through the setup assistant to finish configuring OneDrive.
Enter your e-mail and proceed by way of the setup assistant to complete configuring OneDrive. Picture: Cory Bohon/TechRepublic

Comply with the setup assistant by way of the primary few screens, answering the questions on your account. The display screen for Your OneDrive Folder shows the placement that will likely be used to retailer your synced folders and recordsdata. You’ll be able to change it to a special location by clicking the button titled Change Location; in any other case, click on Subsequent (Determine C).

Determine C

OneDrive gives the option of changing the default location of your OneDrive sync folder.
OneDrive provides the choice of fixing the default location of your OneDrive sync folder. Picture: Cory Bohon/TechRepublic

The subsequent few screens present primary data on how you can arrange and use OneDrive. Click on Subsequent at every display screen. On the Get The Cellular App display screen, click on the Later button — you may all the time obtain the iOS or Android app one other time.

SEE: Right here’s how you can use Microsoft OneDrive on your iOS or Android device.

On the ultimate setup display screen, click on the button to Open OneDrive Folder. Should you’ve already been utilizing OneDrive on a Home windows pc or different system, your synced folders and recordsdata will begin showing within the OneDrive folder in your Mac. If not, then the folder will include just a few default folders and recordsdata (Determine D).

Determine D

Your OneDrive folder will be added to the sidebar of the Finder to easily find the folder at any time.
Your OneDrive folder will likely be added to the sidebar of the Finder to simply discover the folder at any time. Picture: Cory Bohon/TechRepublic

Customizing your OneDrive setup

Subsequent, you’ll wish to customise OneDrive in your Mac to make it work the best way you anticipate. Click on the OneDrive menu bar icon on the high proper of the display screen, then choose the Preferences button from the window that seems (Determine E).

Determine E

You can see what OneDrive is currently doing or change preferences from the menu bar.
You’ll be able to see what OneDrive is at present doing or change preferences from the menu bar. Picture: Cory Bohon/TechRepublic

Normal preferences

A few of the Normal preferences you’ll wish to take into account toggling embrace:

  • Open at Login: OneDrive routinely begins every time you signal into your Mac.
  • Disguise Dock icon: You’ll be able to decide to cover or not cover the Dock icon and determine if you should see notifications about sharing or modifying.
  • Warn me earlier than my recordsdata I deleted are faraway from the cloud: This will perform as a precaution towards unintentional file deletions.

You’ll additionally wish to select whether or not or to not use Recordsdata On-Demand. With this feature turned on, any folders and recordsdata synced by way of OneDrive are saved on-line however not saved in your Mac. Any such file from OneDrive is downloaded to your pc solely when you should entry it.

The benefit right here is that you simply save on disk house. The drawback is that you should be on-line to entry your recordsdata. In case your Mac is low on storage, you could wish to preserve Recordsdata On-Demand enabled.

To make sure that recordsdata are downloaded to your Mac and never saved solely within the OneDrive cloud:

1. Open the Preferences part of the OneDrive app from the menu bar.

2. Click on the button to Obtain recordsdata as you employ them (beneficial) (Determine F).

Determine F

Most users will want to ensure their files are stored and synced between their Mac and OneDrive cloud.
Most customers will wish to guarantee their recordsdata are saved and synced between their Mac and OneDrive cloud. Picture: Cory Bohon/TechRepublic

3. Click on the button for Obtain all OneDrive recordsdata now, and your whole OneDrive recordsdata will likely be downloaded to your Mac.

Account preferences

Below the Account part for Preferences, you may see the identify of your OneDrive account and the way a lot house your OneDrive recordsdata are utilizing within the cloud. Right here, you may select the place your recordsdata are saved in your system. To take action:

1. Click on the Select Folders button. This part reveals you which ones folders are being synced between your Mac and your cloud storage.

2. Choose or deselect any folder or file (Determine G). Any that you simply deselect will likely be eliminated out of your Mac and saved solely on-line. It’s possible you’ll wish to deselect any folders you don’t want in your Mac however wish to preserve in OneDrive.

Determine G

Being able to select which folders are synced to your Mac can keep unwanted folders from syncing.
With the ability to choose which folders are synced to your Mac can preserve undesirable folders from syncing. Picture: Cory Bohon/TechRepublic

3. Click on OK when finished.

Backup preferences

From the Backup part for Preferences, you may select to backup and retailer recordsdata and folders in your Desktop and Paperwork folder in your Mac to OneDrive routinely. To take action, you’ll have to click on the Handle Backup button and select to retailer any taken screens in OneDrive routinely (Determine H).

Determine H

Storing screenshots taken on your Mac to OneDrive automatically can free up space and allow you to collaborate with screenshots easier.
Storing screenshots taken in your Mac to OneDrive routinely can release house and permit you to collaborate with screenshots simpler. Picture: Cory Bohon/TechRepublic

When finished, shut the OneDrive Preferences window. Primarily based in your customizations, OneDrive will now work within the background to again up and synchronize your chosen folders and recordsdata.

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