6 Greatest Expense Administration Software program for 2023

Expense administration software program simplifies the method of analyzing, monitoring and reporting bills. Discover our listing of 6 finest expense administration software program.

Expense reimbursement and reconciliation processes is usually a burden for companies, particularly in the event that they don’t have an expense administration software program answer. These instruments can rework your expense administration procedures, permitting for much less expense stress.

In case you are in search of an answer to assist streamline and optimize your enterprise expense administration workflows and operations, look no additional. This text gives a complete information to the highest six expense administration software program instruments accessible in 2023.

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Prime expense administration software program comparability

The precise expense administration answer in your firm will comprise all the important options obligatory to satisfy its distinctive enterprise necessities. Check out this comparability desk to see how every product approaches these key elements of expense administration software program.

Zoho Expense: Greatest total expense administration software program

The Zoho Expense logo.
Picture: Zoho Expense

Zoho gives a number of options for enterprise administration optimization, together with Zoho Expense, their on-line expense reporting software program. Zoho Expense was topped as our choose for the perfect total expense administration software program, because it gives a plethora of instruments and options that simplify and streamline enterprise expense report processes.

This customizable answer automates most of the duties and workflows concerned in expense reporting, budgeting, auditing, journey administration and extra. And with its collaboration options, enterprise leaders can simply hold their groups on monitor and aligned with their expense administration objectives.

Plans and pricing

  • Free: $0 for as much as three customers.
  • Commonplace: $3 per lively person monthly billed yearly, or $5 per lively person monthly billed month-to-month. It requires a minimal of three customers and helps limitless customers.
  • Premium: $5 per lively person monthly billed yearly, or $8 per lively person monthly billed month-to-month. It requires a minimal of three customers and helps limitless customers.
  • Enterprise: $8 per lively person monthly billed yearly, or $12 per lively person monthly billed month-to-month. It requires a minimal of 200 customers and helps limitless customers.
  • Zoho One: A bundle of all of Zoho’s software program merchandise right into a single plan that prices $37 monthly per worker, billed yearly.

Companies with greater than 500 customers should contact Zoho Expense for a customized quote. A 14-day free trial is offered for the Commonplace and Premium plans.


  • Customized roles.
  • Expense importing.
  • Expense guidelines and insurance policies.
  • Buy requests.
  • In-app notifications.


  • Mechanically integrates with Zoho Books, making expense administration and bookkeeping a breeze for customers of each methods.
  • Autoscan function permits customers to scan and import their receipts, creates expense experiences for them and even learn receipts in 14 languages.
  • Customers can monitor their enterprise mileage by means of 4 completely different strategies — GPS, point-to-point map places, odometer readings or distance traveled.


  • Journey expense administration capabilities can be found solely by means of the Premium plan.
  • The Free plan solely comes with 5 GB receipt storage.

For extra info, learn the full Zoho Expense review.

Expensify: Greatest for worker reimbursement

The Expensify logo.
Picture: Expensify

Expensify is a standalone answer that is perhaps the reply to your enterprise’s worker reimbursement wants. This expense administration instrument lets customers course of their reimbursements globally, offering instruments and options for simplifying cross-border transactions.

The software program’s automated reimbursement instruments take the strain off of individuals to deal with foreign money conversions and alternate charge calculations. Automated workflows will also be established for duties like approving expenditures and experiences. Companies may even provide their employees the Expensify Company Card, which permits them to spend cash based mostly on set limits and might present worthwhile perception into firm spending.

Plans and pricing

Expensify gives a Free plan with restricted options. It additionally provides the Gather and Management plans, which offer extra options. These Gather and Management plans begin at $0 per person monthly with an Expensify Card, relying on the share of the corporate’s spending processed by means of the cardboard. Firms can get these plans at no cost by assembly a minimal month-to-month card spend.


  • Receipt seize.
  • Expense monitoring.
  • Mileage monitoring.
  • Invoicing.
  • Customized reporting.


  • Customers can guarantee compliance by working purchases by means of the Rogue Agent Detection system and towards the companies customized coverage guidelines.
  • Expensify has integrations with many widespread software program options for straightforward knowledge synching.
  • San Francisco customers will pay a go to to the Expensify Lounge, the primary of Expensify’s work lounges, bridging the hole between software program and real-life networking environments.
  • The Expensify app gives monetary collaboration instruments.


  • New customers might discover the expertise tough to grasp.
  • No phone buyer help.

Wave Accounting: Greatest receipt scanner

The Wave logo.
Picture: Wave Accounting

Groups on a price range will recognize Wave Accounting’s forever-free software program that makes monitoring bills quick and simple. Companies can achieve entry to limitless revenue and expense monitoring to effectively document and manage their transactions. From there, the information might be become useful experiences that mirror the corporate’s monetary well being.

Effort and time are saved due to the receipt scanner, a function of the Wave Accounting app. Customers want solely to seize and add photographs of their receipts and the OCR expertise to scan info and import all obligatory knowledge into the system.

Plans and pricing

  • Wave Accounting is a totally free answer.


  • Multi-business administration.
  • Automated reminders.
  • Cell app.
  • Limitless expense and revenue monitoring.
  • Useful accounting experiences.
  • Financial institution reconciliation with double-entry accounting.


  • No limits on the variety of customers on an account.
  • Multi-business administration capabilities are included at no extra price.
  • Wave Accounting permits for limitless bank card and financial institution connections.


  • No U.S.-based cellphone help.
  • Restricted third-party integrations.

For extra info, learn the full Wave Accounting review.

QuickBooks On-line: Greatest tax categorization

The QuickBooks Online logo.
Picture: QuickBooks On-line

QuickBooks On-line is a extremely widespread accounting answer. The all-in-one platform lets firms achieve management over their expenditures. And whereas this selection could also be dear in comparison with others on our listing, its vary of options might justify the fee.

Companies can get elevated visibility into their firm spending utilizing the software program’s real-time dashboards. Knowledge is robotically synced inside the system by means of checking account connections, bank cards and even PayPal. It additionally comes with automated expense categorization, so no transactions are missed come tax season.

Plans and pricing

  • QuickBooks Easy Begin: $30 monthly with entry for one person.
  • QuickBooks Necessities: $60 monthly with entry for as much as three customers.
  • QuickBooks Plus: $90 monthly with entry for as much as 5 customers.
  • QuickBooks Superior: $200 monthly with entry for as much as 25 customers.

First-time QuickBooks clients obtain the choice of both signing up for a 30-day free trial or locking in 50% off for his or her preliminary three months.


  • Cell App.
  • Invoice administration.
  • Computerized expense categorization.
  • Money circulate forecasting.
  • Bookkeeping and accounting experiences.
  • Revenue and expense monitoring.


  • Will robotically obtain and recommend classes for enterprise transactions.
  • Customers can create customized guidelines for categorizing bills, saving them time and vitality.
  • Reside assisted bookkeeping and stay full-service bookkeeping help by means of QuickBooks Reside.


  • Extra expensive than some opponents.
  • Enforces person limits on each plan.

For extra info, learn the full QuickBooks Online review.

FreshBooks: Greatest project-based expense monitoring

The FreshBooks logo.
Picture: FreshBooks

FreshBooks is a wonderful software program instrument for companies trying to monitor and handle their project-based bills. With useful options like financial institution connection imports, tax categorization and collaborative instruments, companies can simply deal with their expense administration.

Groups can keep on prime of their mission spending by means of the project-based expense monitoring options. The answer may even assist them achieve extra profound insights into their tasks’ profitability by offering detailed profitability experiences with expense and repair classes.

Plans and pricing

  • Lite: $17 monthly billed month-to-month, or $204 billed yearly. Permits customers to invoice 5 purchasers monthly.
  • Plus: $30 monthly billed month-to-month, or $360 billed yearly. Permits customers to invoice 50 purchasers monthly.
  • Premium: $55 monthly billed month-to-month, or $660 billed yearly. Consists of limitless billable purchasers.
  • Choose: Customized quote pricing for enterprises.


  • Challenge-based budgeting and billing.
  • Computerized cellular receipt monitoring.
  • Collaboration instruments.
  • Shopper profiles and account statements.
  • File storage.


  • Has straightforward categorization for billable bills and might robotically switch these prices onto a shopper bill.
  • Versatile mission administration options like file sharing, permission controls and communication logs.
  • Helps multi-currency expense monitoring.


  • Solely higher-priced plans achieve entry to true double-entry accounting.
  • Software program is extra optimized for service-based companies over inventory-based firms.

For extra info, learn the full FreshBooks review.

Sage Intacct: Greatest for time-saving automations

The Sage logo.
Picture: Sage Intacct

Whereas most of the instruments talked about on this listing include automated options, Sage Intacct takes the cake. This cloud-based enterprise software program answer comes with core monetary modules that automate numerous duties associated to expense administration, saving customers worthwhile effort and time.

Sage Intacct’s modules work to automate processes and streamline enterprise workflows. As an illustration, the Sage Intacct Accounts Payable software program module makes use of an clever digital assistant to automate knowledge entry inside the system. The Clever GL function additionally makes use of AI and automation to scan transactions and flag anomalies, permitting for steady auditing. And, in fact, companies may create and outline their very own workflows which can be optimized for his or her distinctive wants.

Plans and pricing

  • Consumers are inspired to contact Sages gross sales crew to request a personalised value quote.


  • Actual-time knowledge metrics.
  • Huge vary of integrations.
  • Automated multi-entity instruments.
  • Stock monitoring instruments.
  • Monetary reporting options.
  • Automated invoicing and assortment processes.


  • Multi-entity automation options can enable companies to ascertain inter-entity transaction directions to save lots of time and keep away from errors.
  • Comes with a collection of reporting options, dashboards and reporting instruments to assist groups attain deeper procurement knowledge insights.
  • Companies are in a position to create and customise role-based buying dashboards for customers.


  • Integration choices for payroll software program options are restricted.
  • No clear pricing.

Key options of expense administration software program

Knowledge syncing

Expense administration software program options can robotically sync expense knowledge, considerably decreasing the time it takes to course of expense reconciliation with the enterprise’s basic ledger. That is often made attainable by means of integrations with banks, bank cards and different third-party options.

Expense monitoring

Monitoring bills is important to sustaining an up-to-date document of the enterprise’s monetary transactions. Many expense administration options simplify expense monitoring by letting customers document bills and revenue and categorize them appropriately.

Receipt scanning

Expense administration software program methods typically include receipt scanning, a function that makes use of Optical Character Recognition expertise to extract info from photographs. Customers can merely {photograph} and add photographs of receipts utilizing the answer’s cellular app, and the expense info will likely be robotically recorded inside the system.

Approval workflows

Approval workflows are the last word manner for companies to make sure their expense administration duties are appropriately processed. For instance, many methods present customizable approval workflows to companies, which helps them be sure that all spending is ignored and approved by applicable people. This offers firms extra management over allotted expenditures.

Compliance instruments

Compliance instruments are important to sustaining procedures which can be aligned with the enterprise’s expense insurance policies and regulatory necessities. These options can pertain to customized guidelines and pointers established by the corporate or to taxes and auditing. An instance of a compliance function can be a system that robotically flags bills that don’t adhere to coverage guidelines.

How do I select the perfect expense administration software program for my enterprise?

Expense administration software program options might help your enterprise in some ways, from offering insightful expenditure experiences to decreasing the chance of errors. In fact, an expense administration instrument’s usefulness in your firm is determined by how nicely its options and capabilities can handle your enterprise wants.

Think about your enterprise’s present expense administration processes to establish the perfect software program to satisfy these necessities. If there are any ache factors or inefficiencies in your present workflows, attempt to decide which options might enhance them.

For instance, if your organization tracks its bills based mostly on transactions for every mission, a instrument with project-based expense monitoring, like FreshBooks, could possibly be excellent. Then again, organizations which have staff who typically make enterprise bills could possibly be higher off with an answer with automated reimbursement instruments like Expensify or sturdy receipt scanning expertise like Wave Accounting.

As soon as you establish the options that will likely be most useful to your present enterprise expense administration processes, you’ll be able to higher perceive which instruments can meet these necessities. After this, you’ll be able to think about different necessary components, like how the answer would slot in along with your present software program stack and whether or not it might fall inside your enterprise’s price range value vary. Analyzing your enterprise’s necessities and elements will assist you slender down the absolute best expense administration answer.


It is a technical assessment utilizing compiled literature researched from related databases. The data supplied inside this text is gathered from vendor web sites or based mostly on an combination of person suggestions to make sure a high-quality assessment.

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