5 Greatest Expense Tracker Apps for 2024

Expense management is essential for companies. These helpful digital instruments simplify how organizations document, handle and analyze expenditures.

Nevertheless, every platform targets totally different demographics. Some, like Zoho Expense, ship a wonderful all-around strategy that welcomes learners. Others, like QuickBooks On-line, are extra complicated for long-term scalability.

Don’t fear if this sounds complicated. We did the be just right for you. Let’s overview our shortlist of the highest 5 expense tracker apps for your online business.

High expense tracker apps comparability

Every software program title delivers nuanced options and capabilities. For instance, QuickBooks On-line boasts top-notch payroll processing, which Shoeboxed lacks.

Nevertheless, for a swift peek, right here’s a fast side-by-side comparability.

Zoho Expense: Greatest total

Zoho Expense logo.
Picture: Zoho

Zoho Expense is our high decide due to its easy-to-use interface and strong function set. It delivers the whole lot you’ll want to get began rapidly, with out a lot fuss. Any newbie with no prior expertise can grasp it. Plus, it’s additionally extremely reasonably priced, with all plans underneath $10.

However don’t let its low value and beginner-friendliness idiot you. Zoho Expense is chock-full of helpful perks. For instance, it will possibly document bills routinely by scanning receipts through a one-click web browser plugin. It’s also possible to sort out superior monetary gadgets, like money advances and company bank card reconciliation. And for extra energy, you may connect with Zoho’s different software program choices.

Why we selected Zoho Expense

We picked the platform for its superbly easy, beginner-friendly platform that also packs a punch with performance. Furthermore, its seamless integration with Zoho’s suite of merchandise and different widespread accounting software program makes it a best choice for companies seeking to centralize their monetary operations.

For extra info, learn the complete Zoho Expense review.


  • Free: No value for as much as 3 customers with restricted options.
  • Customary: $4 per person per 30 days for 3 or extra customers.
  • Premium: $7 per person per 30 days for 3 or extra customers.
  • Customized: Contact for a quote you probably have greater than 100 customers.


  • Automated receipt scanning.
  • Multi-currency assist.
  • Customized approval workflows.
  • Built-in analytics dashboard.
  • Actual-time expense reporting.

Execs and cons

  • Inexpensive.
  • Newbie-friendly.
  • Wealthy options.
  • Restricted scalability.
  • Solely 20 receipt autoscans on entry-level plans.

QuickBooks On-line: Greatest cellular app

QuickBooks Online logo.
Picture: Intuit

QuickBooks On-line is a family identify for good motive. It expertly blends expense monitoring with broader capabilities like payroll and tax submitting. So, you get plenty of performance for the cash. And fortunately, that energy isn’t misplaced if you’re on the transfer.

That’s as a result of the title dishes out a full-featured cellular expertise. You’ll be able to monitor expenditures, seize receipts and even put together for tax time, all on the go. Plus, you may sync with different smartphone apps from mother or father firm Intuit. Choices embrace TurboTax and Credit score Karma.

For comparability, many opponents fail to supply a beefy cellular expertise. Some solely assist easy receipt importing or mileage monitoring. However not the QuickBooks On-line app, which vastly stays true to the full-fledged expertise.

Why we selected QuickBooks On-line

The platform wins due to its extremely rated, beginner-friendly cellular expertise, offering enterprise homeowners the flexibleness to handle their funds anytime, wherever. The app is powerful, delivering full performance that’s usually uncommon in cellular variations of enterprise software program.

For extra info, learn the complete QuickBooks Online review.


  • Easy Begin: $30 per 30 days.
  • Necessities: $60 per 30 days.
  • Plus: $90 per 30 days.
  • Superior: $200 per 30 days.


  • Automated receipt seize through cellular app.
  • Mileage monitoring.
  • Expense categorization.
  • Superior analytics.
  • Extremely customizable invoices.

Execs and cons

  • Highly effective cellular app.
  • Intensive reporting options.
  • Scalable plans.
  • Larger value in comparison with opponents.
  • Advanced interface.

Shoeboxed: Greatest for bodily receipts

Shoeboxed logo.
Picture: Shoeboxed

Shoeboxed is a godsend for companies coping with plenty of bodily receipts. In truth, it solely makes a speciality of managing these pesky hardcopy slips.

The platform simplifies managing your paper path by routinely scanning and recording receipts in bulk. You get 1000’s of scans yearly — or much more with a custom-built subscription. Many opponents, like Zoho Expense, solely bundle just a few dozen scans or much less.

The title is exclusive as a result of it additionally boasts full-service scanning. This perk includes mailing in bunches of receipts in a pay as you go package deal referred to as a Magic Envelope. Shoeboxed employees then enter all of your knowledge and both shred or return your paperwork. This profit is an enormous time saver not sometimes supplied elsewhere.

Why we selected Shoeboxed

Shoeboxed is the go-to app for small companies needing top-notch bodily receipt administration. Its formidable give attention to simplifying the receipt digitizing expertise makes it arduous to beat for paper-based bills.


  • Begin Up: $23 per 30 days.
  • Skilled: $47 per 30 days.
  • Enterprise: $71 per 30 days.


  • Beneficiant receipt scanning allowance.
  • Full-service knowledge entry accessible.
  • IRS-compliant digital pictures.
  • Automated categorization of bills.
  • Detailed expense experiences.
  • Mileage monitoring.

Execs and cons

  • Environment friendly bodily receipt administration.
  • Straightforward to make use of.
  • Safe cloud storage.
  • Primarily focuses on receipts.
  • Restricted integration with different monetary instruments.

Expensify: Greatest for worker expense monitoring

Expensify logo.
Picture: Expensify

If reimbursing staff is a big chunk of your operation, then Expensify is your excellent match. The beginner-friendly platform delivers specialised perks like next-day reimbursement and automatic expense approvals. It additionally boasts synthetic intelligence-powered auditing. This device helps detect fraud, duplicate claims, miscategorized receipts and extra.

The title can be prized for its limitless receipt scanning. Many different platforms restrict this process. However with Expensify, your employees can scan their hearts out. And also you’ll save time because the title routinely propagates knowledge for you.

Why we selected Expensify

Expensify streamlines the expense report workflow and enhances compliance with firm insurance policies. Its robust give attention to automation and integration capabilities makes it a superior alternative for worker expense administration.


  • Acquire: $5 per person per 30 days, paid yearly.
  • Management: $9 per person per 30 days, paid yearly.


  • Subsequent-day reimbursement.
  • Company card reconciliation.
  • GPS mileage monitoring.
  • Receipt scanning.
  • Integration with HR and accounting programs.

Execs and cons

  • Consumer-friendly.
  • Easy, easy interface.
  • Limitless receipt scans.
  • Restricted worth past expense monitoring.
  • Should be paid yearly.

FreshBooks: Greatest for fundamental expense monitoring

FreshBooks logo.
Picture: FreshBooks

FreshBooks affords a easy, user-friendly platform for small companies and freelancers in search of no-frills expense monitoring. So, if opponents appear overwhelming, this selection is a breath of contemporary air.

It caters drastically to unbiased contractors. Two standout options are its limitless invoices and in-house time-tracking perks. These easy, basic instruments save people loads of time when billing shoppers. Plus, you may arrange recurring invoices so that you always remember to cost on your providers.

As for holding tabs by yourself funds, FreshBooks packs a punch. The title can pull real-time knowledge out of your financial institution for hands-free expense monitoring. Plus, you’ll additionally rating automated receipt scans, detailed tax experiences and accountant-approved analytics, amongst different candy perks.

Why we selected FreshBooks

FreshBooks was chosen for its simplicity and effectiveness in managing day-to-day bills and invoicing. It’s well-suited for freelancers and small companies that want easy instruments with out a lot fuss.

For extra info, learn the complete FreshBooks review.


  • Lite: $19 per 30 days.
  • Plus: $33 per 30 days.
  • Premium: $60 per 30 days.
  • Choose: Customized pricing.


  • Easy expense monitoring.
  • Time monitoring and limitless invoices.
  • Automated expense categorization.
  • Tax-friendly categorization.
  • Integration with financial institution accounts.

Execs and cons

  • Intuitive design.
  • Very best for smaller operations.
  • Inexpensive pricing.
  • Restricted scalability.
  • Fewer options in comparison with opponents.

How to decide on the most effective expense tracker app for your online business

There are some must-haves if you’re on the lookout for the most effective expense tracker app. First, think about your long-term development plans. Should you’ll stay a solo freelancer, then a easy choice like FreshBooks is smashing. However if you happen to aspire for the large leagues, then a extra complicated answer corresponding to QuickBooks On-line is best.

Past future targets, listed below are another elements to think about:

  • Consumer-friendliness: Some titles cater to individuals with superior information. So, determine if you happen to’d desire an easier, intuitive interface or one with complexity.
  • Worker reimbursements: Choices like Expensify focus on paying of us again. These choices are nice you probably have loads of employees.
  • Receipt scanning: Manually inputting bodily receipts is time-consuming. Search for apps with automated cellular scanning to cut back your burden.
  • Cellular app high quality: Should you’re continuously on the transfer, make certain to snag a software program title with a wonderful cellular app.

And maybe most significantly, think about your budget. Some choices, like Zoho Expense, embrace a free model. These zero-cost plans are sometimes severely restricted. However you will get began with out fee and later improve to a premium tier.


We selected these 5 apps on account of their total worth for cash, user-friendliness, specialization in sure monetary wants and optimistic buyer suggestions. We additionally thought of every title’s suitability for learners, receipt scanning capabilities and long-term scalability, amongst different elements.

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