4 Methods to Switch Google Web site Possession (Step-by-Step Information)

When roles change at work, you’ve no less than 4 methods to transition Google Web site possession and content material.

Whenever you create a Google Web site, the system acknowledges you because the proprietor of that website. The location proprietor could handle not solely the positioning’s content material and settings, but in addition management all entry to the positioning.

However typically you might have to switch the possession of a Google Web site from one individual’s Google account to a different. For instance, when an worker leaves a company, you’ll need to switch website possession to a present worker. Organizational acquisitions or spin-outs may spur a have to switch Google Websites.

The next steps element 4 choices obtainable to switch possession and content material of a Google Web site from one account to a different. Since there are not any Google Websites cell apps, you’ll need to observe the steps under in any trendy net browser, equivalent to Chrome, on a pc.

Leap to:

Switch a Google Web site to a different Google account

The best technique to switch possession of a Google Web site is to transition accountability through the Share menu.

  1. Go to Google Sites.
  2. If wanted, sign up along with your Google account. Make certain to make use of the account that’s the proprietor of the positioning.
  3. Click on or faucet on the positioning to open it.
  4. Choose the Share icon (Determine A, higher proper). This shows the record of individuals with entry.

Determine A

Site share person transfer ownership.
You should utilize the Share menu to pick out one other individual with entry after which switch possession to them. Picture: Andy Wolber/TechRepublic
  1. Choose the share possibility menu to the fitting of the transferee, then select Switch Possession (Determine A, center).
  2. A “Make this individual the proprietor?” message will show (Determine B).

Determine B

Make Person Owner confirmation message.
You’ll want to verify that you simply need to switch possession as a part of the method. Picture: Andy Wolber/TechRepublic
  1. Choose Sure to verify the switch of possession. The individual will usually obtain an e mail indicating they now have possession of the chosen website.

Google Websites doesn’t can help you switch a website from an organizational account to an outdoor account; in case you try to take action, the system will forestall the switch (Determine C). If you happen to encounter this message, an alternate could also be to make a replica of a website, as lined under.

Determine C

No site transfer outside organization.
In case you have an organizational Google Workspace account, you might not switch possession of a website to an exterior account. Picture: Andy Wolber/TechRepublic

Switch a Google Web site to others through a shared drive

For folks with Google Workspace accounts that assist shared drives, an alternative choice is to switch a website to a shared drive. Whenever you do that, the shared drive turns into the “proprietor” of the positioning. Every member of the positioning mechanically good points entry to the positioning, with an entry degree that corresponds to their entry degree to the shared drive. In different phrases, a member who has Viewer entry to the shared drive could have Viewer entry to the Google Web site.

Right here’s the way to discover your Google Web site file on Google Drive after which transfer it to a shared drive.

  1. Go to Google Drive.
  2. Within the search field, first slender the file sort with:


  1. Following this, add an area after which enter the identify of your website. For instance, in Determine D, the entry proven is:

sort:website TechRepublic Instance

This could show your Google Web site file within the outcomes.

Determine D

Site move to shared drive.
Use the sort:website search time period on Google Drive to search out Google Websites recordsdata. In case you have entry to a shared drive, whenever you transfer a website to a shared drive, the shared drive turns into the proprietor of the file. Picture: Andy Wolber/TechRepublic
  1. To the fitting of your file, choose the Extra menu (Determine D, circled).
  2. From the menu choices, select Arrange, then Transfer (Determine D, arrows).
  3. Subsequent, navigate to your required vacation spot shared drive, equivalent to those proven in the fitting half of Determine D.
  4. Give the system a number of moments to finish the transfer and configure permissions.
  5. Elective: To verify that the shared drive is now the proprietor of the file, entry the positioning Share record. A Google Web site on a shared drive is not going to record any account because the proprietor (Determine E), for instance.

Determine E

Shared drive becomes owner.
After a Google Web site has been moved to a shared drive, no proprietor shall be listed. For instance, on this Web site folks solely have Editor and Viewer roles, because the shared drive is the proprietor. Picture: Andy Wolber/TechRepublic

Make a replica of a Google Web site to duplicate the content material

Since you might not switch possession of a Google Web site exterior a company, the best choice could also be to make a replica of a website. This duplicates the content material of a website in a separate file, with the proprietor of that new, copied file being whoever made the copy. This methodology lets you transfer a website’s contents between, for instance, two totally different Google Workspace organizational accounts or from a Workspace organizational account to a private Google account.

  1. Go to Google Sites.
  2. If wanted, sign up along with your Google account. Make certain to make use of a Google account that has entry to the positioning and is the vacation spot account — the one by which you need the copy of the positioning.
  3. Click on or faucet on the positioning to open it.
  4. Choose the Extra menu (Determine F, circled).
  5. Select Make A Copy (Determine F, arrow).

Determine F

Select account more and make a copy.
Whenever you select to Make A Copy of a Google Web site, you create a separate website with a replica of the content material. This can be a good technique to switch content material when an possession switch isn’t possible. Picture: Andy Wolber/TechRepublic
  1. Evaluate and modify any copy website choices as desired. For instance, whenever you need to make sure that all present collaborators achieve entry to the copied website, verify the field to Share Copy Of The Draft Web site With The Identical Individuals (Determine G).
  2. Choose OK to repeat the positioning.

Determine G

Site copy options.
Whenever you make a replica of a website, you might modify the Google Drive vacation spot, sharing choices and pages to repeat. Picture: Andy Wolber/TechRepublic

The copied website could have a unique URL than the unique website. In some instances, you might need to modify area identify registration settings to level to the brand new URL.

Save and re-add content material to manually rebuild a Google Web site

In uncommon circumstances the place not one of the above choices are possible, you would possibly resort to handbook replication of Google Web site content material. To do that, you would wish to save lots of pictures and textual content from a website, then manually add that content material to a newly created Google Site. You would possibly do that by choosing and saving textual content to particular person recordsdata, right-clicking on pictures individually and saving them, and even by printing every web page to a PDF for reference. For a website with a number of pages and pictures, this course of may very well be fairly fast; nevertheless, for big websites with a major quantity of content material, the workload may very well be appreciable. Most individuals will need to use any of the above switch strategies earlier than resorting to this method.

Point out or message me on Mastodon (@awolber) to let me know which of the above strategies you usually use to switch Google Web site possession. In an organizational setting, equivalent to at work or college, what formal procedures do you’ve in place to make sure these transitions happen easily when wanted?

Source link